When you need extra hours at work, a clear written request helps your manager understand why and when you want to log overtime. This article walks you through how to write an overtime request letter, with practical samples you can adapt in minutes.
What Is an Overtime Request Letter?
An overtime request letter is a short, professional note that tells your supervisor you want to work beyond your normal schedule. It outlines the reason for the extra time, the dates or shifts you have in mind, and how the additional hours will benefit the team.
When You Might Need One
You’ll usually send this letter when a project deadline is approaching, when you’re covering for a colleague, or when you’ve been asked to fill an unexpected gap in the schedule. If you work in a role where overtime is optional, a written request also creates a record that you offered to help.
Key Sections of an Effective Letter
- Header – Your name, job title, department, and the date.
- Recipient details – Manager’s name, title, and department.
- Subject line – A brief phrase like “Request for overtime on [date].”
- Opening statement – State the purpose right away.
- Reason & benefit – Explain why you need the extra hours and what
Document Structure & Example Models
Overtime Request Letter Examples